Cutler Bay Community Fund Application Process

Application Form

Click at the end of this page, under "Supporting Documents,"  to download and complete the Cutler Bay Community Fund Grant Application.

Applicant Eligibility

The Cutler Bay Community Foundation seeks to provide support to 501(c)3 Non-Profit Organizations that serve the residents of the Town of Cutler Bay. Including but not limited to schools, community-based organizations, community associations, and faith-based organizations. To confirm eligibility, organizations submitting applications for funding must also provide a letter from the Internal Revenue Services (IRS) confirming their tax-exempt status, proof of active corporate status with the State of Florida, and proof of registration with Florida Department of Agriculture & Consumer Services.

The  Solicitation of Contributions Act requires anyone who solicits donations from people in the state of Florida to register with the Florida Department of Agriculture and Consumer Services (FDACS) and renew annually. This applies to charitable organizations, sponsors, professional solicitors, and professional fundraising consultants. FDACS collects registration fees and has authority to impose penalties for noncompliance.  

Small Charitable Organizations/Sponsors:  Charitable organizations and sponsors that meet the following requirements are eligible to fill out the Small Charitable Organizations/Sponsors Application[  ] and complete the Solicitation of Contributions Annual Financial Reporting Form[  ] in lieu of registration:

• The charitable organizations or sponsors with less than $25,000 in total revenue (including contributions) during the immediately preceding fiscal year.
• The fundraising activities of the charitable organization or sponsor are carried on by volunteers, members or officers who are not compensated and no part of the assets or income of the organization or sponsor inures to the benefit of or is paid to any officer or member of the charitable organization or sponsor.
• The charitable organization or sponsor does not use a professional fundraising consultant, professional solicitor or commercial co-venturer.
• Small organizations are not required to pay a registration fee.    

Grant Application Process

Applications for funding will be accepted on an ongoing basis. Applications received by the quarterly deadlines listed below will be reviewed by the selection committee, then passed on to the Town Council/Board of Directors for approval.  Applications are formally approved by resolution at the next scheduled Council meeting after the deadline date. If your application is selected for Council approval, you will receive notice via email informing you of the time and date of the Council meeting in which it will be approved.

Grant Application Submissions

Applicants are to deliver application packages by mail, email, or in person. No facsimiles will be accepted. Completed applications, with all required and supporting documentation, may be e-mailed to jhoar@cutlerbay-fl.gov or by mail/in-person to:

Town of Cutler Bay
ATTN: Cutler Bay Community Fund
10720 Caribbean Blvd., Suite 105
Cutler Bay, Florida 33189

Review and Selection Process

A review panel will read and score all proposals. Recommendations will be made to the Town Council/Board of Directors based on the Community Fund’s priority areas and the quality of the proposal. Applications are approved by the Town Council/Board of Directors via resolution. Applicants may receive a site visit, telephone call and/or other types of communication as part of the proposal review process.

Evaluation, Monitoring, and Grantee Learning Activities

Grantees will be expected to meet the Community Fund’s requirements as outlined in their grant agreement. This includes maintaining complete financial records consistent with the original submitted budget, submission of an interim programmatic report with all relevant documentation, and a final programmatic report with all requested relevant documentation. This is a cost-reimbursement grant, meaning one or more payments made to the grantee are limited to reimbursement for actual, reasonable, and necessary costs submitted in the initial application budget approved by the Town Council.

Conflict of Interest & Code of Ethics

Members of the Board of Directors/Town Council and Town Staff are subject to the “Florida Sunshine Laws,” Florida Ethics Laws, Miami-Dade County Code of Ethics, and other applicable State Statutes and Town Policies. This includes the requirement to disclose any Conflict of Interest and complete the appropriate forms.