Title VI

In October 18, 2023, the Town of Cutler Bay Council adopted Resolution 23-97, ratifying the Title VI/Nondiscrimination Policy and Plan linked.

Title VI Grievance Form

If you feel you have been discriminated against, please complete the linked webform in order to assist us in processing your complaint. You may also complete the linked PDF form and mail or deliver to the address listed on the form.

Title VI Notice of Compliance

It is the policy of the Town of Cutler Bay, under Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973; Age Discrimination Act of 1975; Section 324 of the Federal-Aid Highway Act of 1973; Civil Rights Restoration Act of 1987; and related statutes and regulations, that no person shall on the basis of race, color, national origin, sex, age, disability, religion, income or family status, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination or retaliation under any federally or non-federally funded program or activity administered by the Town or its sub-recipients.

Title VI Coordinator

The Town of Cutler Bay has established a Title VI Coordinator to investigate and seek to resolve any complaints regarding participation, benefit of, or discrimination or retaliation under any of the Town or its sub-recipients programs.

Title VI Coordinator Contact Information

Name: Alfredo Quintero, Jr
Title: Public Works Director
Email: aquintero@cutlerbay-fl.gov
Phone: (305) 234-4262
Address: 10720 Caribbean Boulevard, Suite 210, Cutler Bay, FL 33189

Alternate Title VI Coordinator Contact Information

Name: Yenier Vega
Title: Stormwater Utility Manager
Email: yvega@cutlerbay-fl.gov
Phone: (305) 234-4262
Address: 10720 Caribbean Boulevard, Suite 210, Cutler Bay, FL 33189

Title VI Grievance Procedure

Purpose

The purpose of the Town of Cutler Bay's Title VI program is to establish and implement procedures that comply with Title VI of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987, the Americans with Disabilities Act of 1990 (ADA), as well as other related federal and state statutes and regulations. These procedures have been adopted to conform to Federal Transit Administration (FTA) and Federal Highway Administration (FHWA) regulations, as well to Florida Department of Transportation (FDOT) guidelines. The Town does not tolerate discrimination in any of its programs, services or activities; and will not exclude participation in, deny the benefits of, or subject to discrimination anyone on the grounds of race, color, national origin, sex, age, disability, religion, income or family status. The Town values diversity and both welcomes and actively seeks input from all interested parties, regardless of cultural identity, background or income level.

Procedure

All complaints shall include:
- Name, address and contact number of the person making the complaint;
- Names, addresses and contact numbers of witnesses;
- A narrative or statement describing the alleged violation of Title VI, including date and time of the alleged violation and Town program or facility where the alleged violation occurred;
- Any other documentation that may provide an additional explanation or identification of the alleged violation.
- Note: Alternative means of filing complaints, such as personal interviews or a recording of the complaint will be made available for persons upon request.
All complaints shall be filed no later than 180 days from the date of the alleged discrimination.
Within fifteen (15) calendar days after receipt of the complaint, the Title VI Coordinator will meet with the complainant to discuss the complaint and possible resolution.
Within thirty (30) calendar days of the meeting, the Title VI Coordinator will complete an investigation of the allegations and respond in writing to the person who filed the complaint. The response will explain the position of the Town and offer options for substantive resolution of the complaint.
The person who filed the complaint may appeal the written response if it does not satisfactorily resolve the issue. Appeals must be submitted in writing, within fifteen (15) calendar days after receipt of written response to the Town Manager.
For FDOT/LAP Related complaints: Should the Town be unable to satisfactorily resolve a complaint, the Town will forward the complaint, along with a record of its disposition to the District 6 office of the Florida Department of Transportation (FDOT). However, should the complainant be unable or unwilling to complain to the Town, the written complaint may be submitted directly to FDOT. FDOT will serve as a clearing house, forwarding the complaint to the appropriate state or federal agency:
- Florida Department of Transportation
  Equal Opportunity Office
  ATTN: Title VI Complaint Processing
  605 Suwannee Street MS 65
  Tallahassee, FL 32399
- If it is determined the complaint originated from a Local Agency Program (LAP) project, the complaint will be provided to the FDOT and Federal Highway Administration (FHWA). The Town will attempt to resolve all issues; however, only FHWA can accept, investigate and issue findings under Title VI, which is specific to the classes of race, color and national origin.

Retaliation

Retaliation is prohibited under Title VI of the Civil Rights Act of 1964 and related federal and state nondiscrimination authorities. It is the policy of the Town that persons filing a grievance of discrimination should have the right to do so without interference, intimidation, coercion or fear of reprisal. Anyone who feels they have been subjected to retaliation should report such incident to the Title VI Coordinator.

ADA/504 Statement

Section 504 of the Rehabilitation Act of 1973 (Section 504), the Americans with Disabilities Act of 1990 (ADA) and related federal and state laws and regulations forbid discrimination against those who have disabilities. Furthermore, these laws require federal aid recipients and other government entities to take affirmative steps to reasonably accommodate the disabled and ensure that their needs are equitably represented in the transportation planning process.

The Town of Cutler Bay will make every effort to ensure that its facilities, programs, services and activities are accessible to those with disabilities. The Town will make every effort to ensure that its advisory committees and public involvement activities include representation by the disabled community and disability service groups.

The Town encourages the public to report any facility, program, service or activity that appears inaccessible to the disabled. Furthermore, the Town will provide reasonable accommodation to disabled individuals who wish to participate in public involvement events or who require special assistance to access Town facilities, programs, services or activities.

Data Collection

FHWA regulations require federal-aid recipients to collect racial, ethnic and other similar demographic data on beneficiaries of or those affected by Town of Cutler Bay programs, services and activities. The Town accomplishes this through the use of census data, American Community Survey reports, Environmental Screening Tools (EST), surveys, and other methods. From time to time, the Town may find it necessary to request voluntary identification of certain racial, ethnic or other data from those who participate in its public involvement events. This information assists the Town with improving its targeted outreach and measures of effectiveness. Self-identification of personal data to the Town will always be voluntary and anonymous. Moreover, the Town will not release or otherwise use this data in any manner inconsistent with the federal regulations.